Privacy Notice
General Data Protection Regulations (GDPR) Privacy Notice
Our GDPR Privacy Notice explains how Advise Consultancy, trading as Advise Consultancy (referred to as ‘we’ or ‘us’ in this Notice) protect and process personal data on
behalf of clients and others using other our services and website.
Please read this Privacy Notice carefully to understand why data is collected and what we do
with that data once it is in our possession.
Clients of the company should also refer to our Terms of Engagement which provide further
information on confidentiality, data privacy and disclosure.
The website covered by this Notice is
‘https://www.adviseconsultancy.com’. The Notice does not apply to any websites that may have a link to ours.
Accountability
Data is collected, processed, and stored by Advise Consultancy who is the data controller. Advise Consultancy is a sole trade business registered in Istanbul, Turkiye.
Children
Our website and services are not aimed specifically at children because in our work children
are generally represented by their parents or guardians. If you are a child and need further
advice or explanation about how we would or do use your data, please contact our Data
Protection Officer, who may be able to assist.
Personal Data
The exact information we will request from you will depend on what you have asked us to do
or what we are contracted to do for you. This Privacy Notice is intended for clients and
prospective clients only.
Typically we will need your full name, address, date of birth, e-mail and telephone numbers
and if a transaction is involved, your passport, BRP card, financial, business details, bank
account statements and other relevant details may be needed too. In other cases we may
need to ask you about medical or other information of a sensitive nature if this is required to
carry out your visa and immigration work and application to the Government and other
relevant Departments include Home Office, UKVI, UKVCAS etc.
Address: Halitaga Caddesi, Vahapbey Sokak, Aslan Apt. No:15/1 D:3 Kadikoy, Istanbul, Turkiye
Phone: +90 (0) 554 625 74 27 - +90 (0) 532 526 68 42
Email: info@adviseconsultancy.com Web: www.adviseconsultancy.com
To comply with our legal obligations to verify your identity we are likely to require you to provide soft copies of certain documents only and to respond to any queries we may have. If a transaction is involved we will be asking about the source of funds and requesting supporting documents. Once your matter has been concluded the file will be archived for at least five years.
Use of your personal data
The primary reason for asking you to provide personal data is to allow us to carry out your
requests, for example, to provide a quote or to carry out your legal work ( especially, visa and
immigration applications).
Your information may be used for:
Verifying your identity and establishing the funding of any transaction you have asked us to
carry out on your behalf. In a limited number of cases, where funding is being provided by a
family member or third party, we may need to ask you to obtain information from them and
personal information provided to us will also be subject to the terms of this Privacy Notice;
● The detection of fraud;
● Communicating with you during the matter;
● Providing you with advice, to carry out work on your behalf or on behalf of any
organization you represent, prepare documents, or to complete transactions on your
or your organization’s behalf;
● Keeping financial records of your transaction and the transactions we make on your
behalf.
● We do not store payment card information.
● Seeking advice from third parties in connection with your matter;
● Responding to any complaint or allegation of negligence against us;
● Internal management and planning, which includes:
● Resource management;
● Planning of tasks or meetings;
● Keeping records of sources of work and new inquiries; and
● Storage and archiving of files and documents.
Use of cookies
A cookie is a small file that asks permission to be placed on your computer’s hard drive. Once
you agree, the file is added and the cookie helps analyze web traffic or lets you know when
you visit a particular site. Cookies allow web applications to respond to you as an individual.
The web application can tailor its operations to your needs, likes, and dislikes by gathering and
remembering information about your preferences.
We use traffic cookies to identify which pages are being used. In particular, portions of this
website use Google Analytics, a web analytics service provided by Google, Inc (“Google”).
Google uses cookies to help the website analyze how users use the site. The information
generated by the cookie about your use of the website will be transmitted to and stored by
Address: Halitaga Caddesi, Vahapbey Sokak, Aslan Apt. No:15/1 D:3 Kadikoy, Istanbul, Turkiye
Phone: +90 (0) 554 625 74 27 - +90 (0) 532 526 68 42
Email: info@adviseconsultancy.com Web: www.adviseconsultancy.com
Google on servers in the United States. Google will use this
information for the purpose of evaluating your use of the website, compiling reports on
website activity for website operators, and providing other services relating to website activity
and internet usage.
This helps us analyze data about web page traffic and improve our website in order to tailor it
to client needs. We only use this information for statistical analysis purposes and then the
data is removed from the system. Google may also transfer this information to third parties
where required to do so by law, or where such third parties process the information on
Google’s behalf. Google will not associate your IP address with any other data held by Google.
You may refuse the use of cookies by selecting the appropriate setting on your browser,
however, please note that if you do this you may not be able to use the full functionality of
this website.
By using this website, you consent to the processing of data about you by Google in the
manner and for the purposes set out above.
Overall, cookies help us provide you with a better website, by enabling us to monitor which
pages you find useful and which you do not. A cookie in no way gives us access to your
computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept
cookies, but you may modify your browser setting to decline cookies if you prefer. This may,
however, prevent you from taking full advantage of the website.
Disclosure of data
During the course of carrying out your legal work we are likely to need to disclose some
information to parties outside Advise Consultancy, but these disclosures are only made when required by your work. Examples might include, but are not limited to, providing your information to:
● The Home Office (UK Visas and Immigration);
Family, associates or representatives of the person whose personal data we are processing;
● Business associates;
● Accountants and other financial bodies;
● Translation companies
How long we keep your information for Information may be held in computers or manual files. We only retain the information for as long as is necessary to:
● Carry out your work;
● As is required to be kept by law;
Address: Halitaga Caddesi, Vahapbey Sokak, Aslan Apt. No:15/1 D:3 Kadikoy, Istanbul, Turkiye
Phone: +90 (0) 554 625 74 27 - +90 (0) 532 526 68 42
Email: info@adviseconsultancy.com Web: www.adviseconsultancy.com
Until the period that you could make a claim against us has elapsed, which is usually six years after the matter is concluded or, if we acted for a child under 18, when they reach their 25th birthday;
If we have acted in a matter in which you had suffered mental impairment or a provisional
award has been made, then the file can be kept for up to 100 years from the date of birth;
For the duration of the length of your visa (if applicable) and until any relevant immigration
timescales have concluded;
Comply with any client instructions to extend the retention period in relation to their documents.
Information obtained from prospective clients is kept for up to five (5) years for the purpose of
providing quotations and any subsequent follow-up.
Sharing of data
We do not share personal information with third parties unless we need to do so. Data may
be shared to complete the client’s work and as required by law. As your information will be
stored on a computer, it could be shared with our system maintainers for fault diagnostics but
we will take steps to protect your data should third-party access be required. We will never
sell your personal information to third parties.
Data Protection and Security
We have technological and operational security policies and procedures in place to protect
your data from loss, misuse, alteration, or unintentional destruction. Our personnel who have
access to the information have been trained to respect your confidentiality and to look after
the data in our possession.
Inaccurate Information
If you think any information we hold about you is incorrect or incomplete or has been changed
since you first told us, please let us know as soon as possible so that we can update our
records. We do not routinely carry out a data retention review.
Access to Your Personal Information
Under Turkiye's relevant regulations, you are entitled to request a copy of your personal data.
If you wish to make a subject access request, then please contact our Data Protection Officer,
Mr Ercan Erdogan.
A subject access request entitles you to a copy of the personal data we hold on you. The focus
of the information we have to provide is you and will include such things as records of your
name, address, contact details, date of birth etc. This means that a subject access request will
not normally result in you getting a copy of a file because the focus of the documents it
contains is likely to be the transaction or immigration matter rather than your personal
information.
Address: Halitaga Caddesi, Vahapbey Sokak, Aslan Apt. No:15/1 D:3 Kadikoy, Istanbul, Turkiye
Phone: +90 (0) 554 625 74 27 - +90 (0) 532 526 68 42
Email: info@adviseconsultancy.com Web: www.adviseconsultancy.com
What Happens if I don’t Want You to Use my Personal Data?
The General Data Protection Regulations provide you with three rights, the right to object to
specific types of processing, the right to be forgotten, and the right to restrict processing.
Depending on the nature of the request, we will comply with it to the fullest extent possible,
but in some cases, this could mean that we are unable to continue with your matter, in which
case work would cease at the earliest opportunity, but you would remain liable for the fees
and disbursements incurred to date. In certain situations, you may be able to ask for
restrictions to be placed on the processing of your data or to exercise your right to be
forgotten. A restriction has the effect of freezing data so we would continue to store your
personal information but could not do anything with it. This might be relevant to you if you
had any queries or concerns over the way your data was handled. A right to be forgotten
would usually apply if data is processed unlawfully or otherwise fails to satisfy the requirement
of the General Data Protection Regulations.
Complaints about the use of your Personal Data
Please contact our Data Protection Officer if you have any complaints or concerns over how
your data will be used. They will acknowledge your complaint and reply to your concerns.
Changes to This Notice
The current data privacy notice will always be available on our website.
https://www.adviseconsultancy.com
Jurisdiction and Applicable Law
The Ministry of Justice of Turkiye Courts will have exclusive jurisdiction over any claim arising from or related to a visit to our website or a data breach.